How to register International NGOs in Rwanda

How to register International NGOs in Rwanda
How to register International NGOs in Rwanda

How to register International NGOs in Rwanda

  1. The First step for the INGO intending to operate in Rwanda is to consult the INGO office at the Rwanda Governance Board (RGB) Headquarters in order to get guidance and detailed information regarding registration.
  2. The Second step is to consult relevant Line Ministry for orientation and signing a Memorandum of Understanding (MoU)
  3. The Third step is to consult the District via email or any communication system in place in order to harmonize INGO action plan with the District Development Program (DDP). However, this is not subject to INGOs operating on the Central level.
  4. The Fourth step is to submit all registration requirements using the INGO online system.

NB: Line Ministry is the Ministry with attributions of INGO activities, eg: INGOs involved in education activities are oriented by the Ministry of Education.

INGOs operating at Central level are the INGOs operating directly with the line Ministries at National level.

In order to request for user account, the applicant is required to have a power of Attorney signed by the designed person from INGO

Head Office. The power of Attorney should be attached before submitting the application for user account

IMPORTANT NOTICE TO CONSIDER TO ALL REGISTERED INGOS

  1. Each registered INGO is requested to respect the registration period starting from July to August according to the fiscal year in Rwanda.
  2. Renewal of INGO registration should be done in 30 days before the expiration date of the existing Certificate.
  3. All registered INGOs are required to submit “Bi-annual report (Mid-year report / Semi-annual report) ” which consists of reporting progress made for the first six months (July to December)
  4. Each registered INGO is requested to update their Profile including contact, list of Personnel and INGO assets in case of any change to the previous submitted in registration application.

 

RGB Building: Kigali City

CATEGORY OF INGOs

REQUIREMENTS

First Time Registration

·               To present a power of attorney from the Head Office assigning a representative of new INGO applying for registration in Rwanda. However, this is not applied to the Founder /CEO of the INGO.

·               Application Letter addressed to the CEO (RGB) requesting to register an INGO.

·               Annual action plan for fiscal year (From July to June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

·               Notarized Statute/Bylaw issued by competent Authority of the country where that INGO’s Head Office is located.

·               Signed proof of funding or a commitment letter from the donor or INGO Head Office.

·               Detailed annual administrative budget for July-June fiscal year (Administrative or office expenditures budget)

·               Valid Memorandum of Understanding from the partnering line Ministry.

·               Organizational structure of the INGO in Rwanda.

Renewal of Registration

·               Application Letter addressed to the CEO (RGB).

·               Annual activity report

·               Annual Action plan for fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

·               Signed proof of funding or a commitment letter from the donor or INGO international head office.

·               Detailed Annual Administrative budget for July-June Fiscal year (administrative or Office expenditure budget).

·               A Valid Memorandum of Understanding from the partnering line Ministry where necessary.

·               Organizational structure of the INGO in Rwanda.

One Year up to 5 Years Registration (Application for more than one year is only granted for already registered INGOs.)

·               Application Letter addressed to the CEO (RGB).

·               Strategic plan of activities for more than one year, showing its budget execution and performance indicators endorsed by the Line Ministry.

·               Annual Action plan for fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

·               Detailed Annual administrative Budget for July-June Fiscal year (administrative and developmental budget)

·               Signed proof / a commitment letter by the donor / head office of the INGO.

·               A Memorandum of Understanding covering for the applied period.

·               Consider law Nº05/2012 of 17/02/2012 article 18 paragraph 3 (to carry out funds transfer through financial institutions legally operating in Rwanda).

INGOS With Certificate For More Than One Year

·               Application Letter addressed to the CEO (RGB) indicating the extension.

·               Annual activity report of the previous fiscal year and the Action plan for the next fiscal year (July-June) aligned with the vision 2020/EDPRS II and DDP (District Development Plan).

·               Detailed Annual administrative budget for July-June Fiscal year

INGOS Changing Name

·               Application Letter addressed to the CEO (RGB) explaining the reason(s) for changing the INGO name.

·               Notarized By-laws or statute bearing amended articles showing the new name acquired. It should be certified by competent authority in the Country where that Head Office is located.

·               A valid copy of registration certificate issued by the competent Authority

·               An INGO changing its current name will advertise its new name in two (2) widely read newspapers twice in three (3) months before it starts using the new acquired name.

INGOS Closing Operations

·               Notify the Rwanda Governance Board 90 days before closing

·               Consult RGB for orientation especially on the transfer of assets. Contrary to that, the process shall be considered null and thus re-start it.

·               Application Letter addressed to the CEO (RGB) with a copy to the partnering line ministry and the District explaining the reasons for closure.

·               Annual activity report done according to the format of the application form at the central level for the previous fiscal year.

·               Financial statement for the previous fiscal year showing planned budget and used budget.

·               Proof of Rwanda Revenue Authority Tax Clearance.

·               Proof of Social Security Fund of Rwanda Employee Payment clearance.

·               Proposal assets transfer plan to three (3) registered national NGOs operating in similar domain that has been existing at least for three years. This is prepared using the Application form for the central level.

·               An INGO closing out its activities in Rwanda will advertise the closure in three (3) widely read newspapers twice in three (3) months before it closes out its operations in the country.

·               An INGO shall close operations upon reception of an official closing certificate from the Rwanda Governance Board (RGB).

 

 

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